How much does a virtual data room cost compared to Datasite or Intralinks?
A virtual data room with a published price runs from €99/month (Papermark, billed yearly) through $250/month (SecureDocs) and $399/month (CapLinked) to $1,195/month for 10 GB (FirmRoom), each read on the vendor’s own page on 2026-10-01.
Datasite and Intralinks are quote-only and publish no price: both quote each transaction. Datasite’s own cost FAQ says pricing is customized for every transaction; Intralinks prices by data volume, users, duration and features.
VDR cost compared to Datasite (definition). What you actually pay is the pricing model, not a blog median.
Datasite and Intralinks are quote-only. Intralinks also bills usage in pages.
Published-price rooms charge per user, per GB, per room, or one flat company line.
The five pricing models
Pick the model first. The dollar follows from it. Figures for Datasite and Intralinks that circulate online are third-party estimates; both vendors quote per deal.
| Model | Who uses it | Published figure (dated) | The catch |
|---|---|---|---|
| Quote-only, per transaction | Datasite. Firmex. iDeals. ShareVault. | No public dollar. Datasite: customized per transaction (2026-10-01). Firmex: GET A QUOTE. iDeals: Get price. ShareVault: tailored quote by GB and duration. | You cannot budget from the website. A third-party median is not their price. |
| Per page (usage) | Intralinks | Quote-only dollar. Page math is public: PDF page = 1 page; Word / Excel / text / zip = 7.5 KB per page as of 2025-07-01. | A document-heavy deal bills more pages. There is still no list price. |
| Per user | Box | Business $15/user/month billed annually. Enterprise $35/user/month billed annually, watermarking (box.com/pricing, 2026-10-01). | External collaborators can be paid seats. Not a per-party auction room. |
| Per GB / per room | FirmRoom. Ansarada. | FirmRoom 2 GB $395/month, 5 GB $795/month, 10 GB $1,195/month; extra room $250/room/month; overage $150/GB/month (2026-10-01). Ansarada 50 MB Essentials $69/month on 12 months, up to 20 GB $5,134/month on 12 months (Ansarada pricing guide, 2026-10-01). | Overage and extra rooms move the line. Ansarada is free until the room goes live. |
| Flat plan fee | SecureDocs. Papermark. CapLinked. Cashpian. | SecureDocs $250/month on 12 months (2026-10-01). Papermark Data Rooms €99/month billed yearly (2026-10-01). CapLinked Team $399/month (2026-10-01). Cashpian $100 / mo per company, or $1,000 / yr. | Outsiders are not paid seats. Not the brand a large auction's counsel expects. |
Datasite and Intralinks stay quote-only
Datasite’s own FAQ, How much does Datasite cost? (retrieved 2026-10-01), says pricing is customized for every transaction. A sibling FAQ, How much does a data room cost? (retrieved 2026-10-01), lists the common models (per page, per user, storage-based, flat monthly) and publishes no figure.
Intralinks’ How much does Intralinks cost? guide (retrieved 2026-10-01) is quote-only, customized by volume, users, duration, and features. The public number is the page math, not a list price: Understanding page calculations in Intralinks (retrieved 2026-10-01, conversion rates as of 2025-07-01).
Firmex is GET A QUOTE (retrieved 2026-10-01), per-project or subscription. iDeals is Get price (retrieved 2026-10-01); Core is one project, five administrators, 0.5-2 GB. ShareVault is a tailored quote by GB and project duration (retrieved 2026-10-01).
What the published-price middle actually charges
SecureDocs is $250/month on a 12-month plan billed annually, or 400 USD per month on a 3-month plan billed quarterly (retrieved 2026-10-01). Unlimited users and documents.
FirmRoom publishes $395/month / $795/month / $1,195/month for 2 / 5 / 10 GB on firmroom.com/pricing (retrieved 2026-10-01). Extra room $250/room/month. Overage $150/GB/month. Unlimited users.
Ansarada publishes storage prices in its own pricing guide (retrieved 2026-10-01): 50 MB Essentials $69/month on a 12-month term, up to 20 GB $5,134/month on a 12-month term. Free until the room goes live (an external guest, or 90 days). The quote builder remains for sizes above 20 GB.
Papermark Data Rooms is €99/month billed yearly (€149/month month-to-month) on papermark.com/pricing (pricing.md, retrieved 2026-10-01). CapLinked Team is $399/month with no long-term contract; Enterprise from $500/month or $5,000/year (caplinked.com/pricing, retrieved 2026-10-01). Box Business is $15/user/month billed annually; watermarking starts on Enterprise at $35/user/month (box.com/pricing, retrieved 2026-10-01).
Cashpian Standard is $100 / mo per company, or $1,000 / yr, unlimited rooms, viewers, and documents. See pricing and What is Cashpian?. The lightweight shortlist, with SecureDocs first, is best lightweight virtual data room.
FAQ
Do Datasite and Intralinks publish a dollar I can budget?
No.
Datasite's cost FAQ says pricing is customized per transaction.
Intralinks' cost guide is quote-only and bills usage in pages.
Figures quoted elsewhere are third-party estimates, not their price.
How does Intralinks count a page?
As of 1 July 2025, a PDF page is one page.
Word, Excel, text, and zip files count 7.5 KB as one page.
Other types count 50 KB as one page.
That is usage tracking, not a published dollar.
What does a published-price room charge instead?
By user (Box), by GB and room (FirmRoom, Ansarada), or a flat plan fee (SecureDocs, CapLinked, Cashpian).
Papermark Data Rooms is €99/month billed yearly.
CapLinked Team is $399/month with no long-term contract.
When is the quote-only banker VDR still the right buy?
When a bank is running a large auction, or the other side mandates Datasite or Intralinks.
Recognition and project managers are the job.
A published-price room is not that job.
Sources
- Datasite, How much does Datasite cost?, retrieved 2026-10-01. Quote-only. Customized per transaction.
- Datasite, How much does a data room cost?, retrieved 2026-10-01. Quote-only. No public dollar.
- Intralinks, How much does Intralinks cost?, retrieved 2026-10-01. Quote-only.
- Intralinks, Understanding page calculations in Intralinks, retrieved 2026-10-01. Conversion rates as of 2025-07-01.
- Ansarada, Virtual data room prices in 2026, retrieved 2026-10-01. 50 MB Essentials $69/month on 12 months; 20 GB $5,134/month on 12 months. Free until live.
- FirmRoom, pricing, retrieved 2026-10-01. 2 / 5 / 10 GB at $395/month / $795/month / $1,195/month. Extra room $250/room/month. Overage $150/GB/month.
- SecureDocs (Onit), product page, retrieved 2026-10-01. $250/month on 12 months; 400 USD per month on 3 months.
- Papermark, pricing and pricing.md, retrieved 2026-10-01. Data Rooms €99/month billed yearly.
- CapLinked, pricing, retrieved 2026-10-01. Team $399/month. Enterprise from $500/month or $5,000/year.
- Box, pricing, retrieved 2026-10-01. Business $15/user/month billed annually. Enterprise $35/user/month billed annually.
- Firmex, pricing, retrieved 2026-10-01. GET A QUOTE.
- iDeals, Virtual data room pricing, retrieved 2026-10-01. Get price.
- ShareVault, pricing, retrieved 2026-10-01. Tailored quote.
- Cashpian, pricing. One company line from the public catalog. Not per seat.
If the files are already in a folder, grade which row they are on. Cashpian is a gated room for that packet. It is not a listing portal. It does not sell the company or run the deal.